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2018 Fall Refining and Equipment Standards Meeting

Online registration has closed, please register onsite

When: November 12, 2018 - November 15, 2018

Where: Hyatt Regency Orlando, Orlando, Florida

Final Program

The informative program will include:

  • A Welcome Breakfast and General Session
  • A Vast Array of Technical Standards Committee Meetings covering Refining and Chemical Process Equipment
  • API/AFPM Operating Practices Symposium (Open to Refining and Petrochemical Operating Companies Only)
  • Monday Networking Reception, including Sponsor Tabletop Exhibits

Media Sponsors



Refining Standards Committees: David Miller, 202-682-8159 or; Stephen Crimaudo, 202-682-8151 or 
Refining Subcommittee & API/AFPM Operating Practices Symposium: Ron Chittim, 202-682-8176 or
Logistical Information: Arnetta Smith, 202-682-8149 or
Registration: Brittany Morrow, 202-682-8195 or

Final Program

Who Should Attend

Industry professionals in the refining and petrochemical industries such as:

  • Operations and engineering managers
  • Process unit engineers and specialists
  • Refinery equipment specialists

Reason for Attending

  • Have access to technical committee meetings covering API standards
  • Learn about the latest research and development on refining process equipment, including future R&D efforts
  • Obtain the latest information from industry suppliers by visiting their tabletop exhibits.
  • Make contacts with your colleagues and establish new business connections.

Sponsor an Attendee

Share your standards expertise with the next generation of oil and natural gas professionals by providing a complimentary registration. The cost is free and your sponsored attendee is welcomed at all 2018 API Standards meetings.

Complimentary registration is limited to first-time attendees only. Those persons must be sponsored, and accompanied, by a prior API standards meeting participant from the same company. Pre-registration is required. All hotel and travel expenses are the responsibility of the participant/attendee. You may only register two sponsored attendees, and on-site registration cannot be accepted for them.

Future Meetings

2019 Spring Refining and Equipment Standards Meeting
May 6-9, 2019
Grand Hyatt San Antonio
San Antonio, Texas

2019 Fall Refining and Equipment Standards Meeting
November 18-21, 2019
Hyatt Regency Atlanta
Atlanta, Georgia

Sponsor Application and Agreement

Exhibitor Application and Agreement

Fax to 202-682-8222 

Application Deadline: October 15, 2018

Artwork Deadline: October 5, 2018


Opportunity  Cost Availability Sponsor
Monday Breakfast/General Session $3,500 5 Available
Central Coffee/Refreshment Breaks $3,000 4 Available Gas and Air Systems Inc.
Monday Networking Break $2,500 1 Available  
Tuesday Networking Break $2,500 1 Available  
Welcome Reception $5,000  5 Available   
Lanyards $6,500  Sold Emerson
Registration Bags  $7,500 Sold Dynamics Scientific Production Center USA
Meeting WiFi  $5,000 Available
Mobile Device Power Banks $8,000  Available  
API Meeting App $6,500  Available



Daily Thermetrics

DYNAMICS Scientific Production Center USA

EN Engineering, LLC.


Greene Tweed & Co.

HarbisonWalker International

Ingersoll Rand

Irisndt Inc.

Nationwide Boiler, Inc.

Refractory Construction Services Co., LLC.

Rosemount Tank Gauging.

Stress Engineering Services, Inc.

Thermo Fisher Scientific

HarbisonWalker International

ULVA CUI Prevention

Vector Systems

Wika USA


Spouse/Guest Activities

  • Monday: Kennedy Space Center and Lunch with an Astronaut
  • Tuesday: Leu Gardens

Spouse/Guest Program - Description of Activities

*Please be sure to register your spouse/guest using an email address separate from the email address used for the primary registrant.

Spouse/Guest Fees

To register a spouse/guest, for method of payment inquiries, and/or split payment inquiries, please contact Brittany Ellis at 202-682-8195 or

Deadline: November 5, 2018

Substitutions, Cancellations and Refunds: Substitutions may be made at any time by written request. Cancellations and requests for refunds must be made in writing and received by November 5, 2018. A $100 cancellation fee will be applied. No refunds will be granted after November 5, 2018.

Since the spouse/guest fee fully covers the cost of each activity, no refunds will be granted after November 5, 2018. After November 5, 2018, spouse/guest refunds will be granted only if another participant pays the fee to fill the slot for the cancelled activity. The refund would be made in that case within two weeks following the end of the meeting.

  By November 5
Spouse/Guest Breakfast and Activities - 2 Days $296
Spouse/Guest Breakfast Only - 2 Days $100
Spouse/Guest Breakfast and Activity - 1 Day  $148 
Spouse/Guest Breakfast Only - 1 Day  $50
Spouse/Guest to Attend the Reception only $40

Guidelines for Participation

  • On-site registration will be based on availability only and cannot be guaranteed.
  • The order and type of the activities listed are subject to change. Notification will be given.
  • A spouse/guest refers to a spouse or personal friend, not a business associate or staff colleague. The spouse/guest registration fee may not be applied to anyone who wishes to attend meetings.
  • All participants must be 18 years of age or older.
  • Before participation can begin, the spouse will be asked to sign a general waiver of liability.


Christy Howard, Christy Hill Events, Inc at or Arnetta Smith at

Hyatt Regency Orlando
9801 International Drive
Orlando, FL 32819
Online Reservations
Call: 888-412-1442   Questions? Call 407-284-1234
Room Rate: $269 $269 single/double; no resort fee charged.  Mention that you are attending the API Refining Meeting to receive the group rate.
Reservation Deadline: October 21, 2018 by 5:00 pm local time or until room block is sold out. After this date and time, reservations will be accepted at the group room rate on a space available basis only or a the hotel's best rate available. 
Room Guarantee and Reservation Cancellation: A credit card guarantee is required to confirm and hold your reservation. Cancellations must be received by the hotel at least twenty-four (24) hours prior to arrival, and a cancellation number must be obtained, or your credit card will be charged for the first night’s room rate.

Avoid Housing Scams

Note: API has not contracted with any third party for hotel arrangements and will not call or email you directly to make housing arrangements on your behalf.

Should you receive a call or email from a third-party provider, please collect as much information as you can and let us know immediately. “Room Poachers” have been known to act as representatives of API, or authorized providers of API, to offer room discounts or alternative accommodations to our attendees – often to the attendee’s detriment. These companies are not affiliated with API, and reservations made through these companies for our meeting cannot be guaranteed.

How It Works

This deceptive practice (called “room poaching”) is carried out by third‐party companies that act as travel agencies, wholesalers, or even API to solicit registrants for room reservations. The poacher might inform registrants that the hotel room block is “sold out,” and that if you do not book with them immediately, you may not get a room. Room poachers make it more difficult for us to meet our room block commitments, and expose us to penalties and increased room rates for our events. Room poachers often don’t deliver on promises to customers. When customers arrive, reservations are non‐existent or the hotels are not conveniently located. Sometimes the rooms have been cancelled and hefty cancellation fees have been placed on the customer’s credit card.

Don’t Be Deceived

If you are contacted by anyone asking if you need a room for the API Conference, please get as much information as you can (their name, company name, phone number, etc.) and pass it along to Always make your room reservation directly with the information provided by API or a trusted source.

API will use all legal means possible to prevent these groups from operating.

Please contact with any questions.