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2020 Exploration And Production Standards Conference On Oilfield Equipment And Materials

Registration Coming Soon


When: June 29, 2020 - July 03, 2020

Where: Grand Hyatt Washington, Washington, DC

Open for Registration Details

Preliminary Program

The development of consensus standards is one of API’s oldest and most successful programs. It covers about 550 standards for all segments of the oil and natural gas industry. The breadth of this vital program is an important indication of the varied industry contacts that attendees can make during the sessions and networking opportunities.

The Committee on Standardization of Oilfield Equipment and Materials, CSOEM, is responsible for ~275 standards that form the basis of the API Monogram Program.


Reason for Attending

  • You will be able to keep up with the latest ideas and technologies, gain knowledge, and stay technically competent, while helping to keep industry advances rolling out.
  • Participate in a proven method of information exchange about problems and opportunities, sharing knowledge with international experts.
  • Learn the “story behind the standard” or the reasoning and perspective that let you apply industry specifications with sound judgment.

Questions?

Registration: 202-682-8195 and 202-682-8193 or registrar@api.org
Logistics: Arnetta Smith, 202-682-8149 or smitha@api.org
Program: David Miller, 202-682-8159 or miller@api.org 
Program: Roland Goodman, 202-682-8571 or goodmanr@api.org
Membership status: Lillie Saunders, 202-682-8475 or saundersl@api.org

Preliminary Program

The Committee on Standardization of Oilfield Equipment and Materials, CSOEM, is responsible for ~275 standards that form the basis of the API Monogram Program. The technical subcommittees that report to the CSOEM are:

  • Subcommittee 2, Offshore Structures
  • Subcommittee 5, Tubular Goods
  • Subcommittee 6, Valve & Wellhead Equipment
  • Subcommittee 8, Drilling Structures
  • Subcommittee 10, Well Cements
  • Subcommittee 11, Field Operating Equipment
  • Subcommittee 13, Drilling, Completion and Fluids
  • Subcommittee 15, Fiberglass and Plastic Pipe
  • Subcommittee 16, Drilling Well Control Equipment
  • Subcommittee 17, Subsea Production Equipment
  • Subcommittee 18, Quality
  • Subcommittee 19, Completion Equipment
  • Subcommittee 20, Supply Chain Management
  • Subcommittee 21, Materials

*As not all subcommittees meet at each meeting please be sure and check the online program to verify which subcommittees are meeting at this conference.

Who Should Attend

Members of API Exploration and Production Standards Committees and Subcommittees. The meeting should also be of interest to:

  • Users and manufacturers of oil country tubular goods
  • Users and manufacturers of drill-through and well control equipment
  • Users and manufacturers of well cement
  • Users and manufacturers of drilling Fluids
  • Users and manufacturers of drilling and hoisting equipment
  • Users and manufacturers of subsea production systems
  • Materials engineers
  • Quality management system professionals
  • Supply chain management and professionals

Sponsor an Attendee

Share your standards expertise with the next generation of gas and oil professionals by providing a complimentary registration to a first-time attendee from your company to attend a 2020 API Standards meetings.

Complimentary registration is limited to first-time attendees only. Those persons must be sponsored, and accompanied, by a person who has attended standards meetings previously. The sponsor and sponsored attendee must be with the same company. Pre-registration is required. All hotel and travel expenses are the responsibility of the participant/attendee. You may only register two (2) sponsored attendees, and on-site registration cannot be accepted for them.

API is pleased to offer sponsor and exhibit opportunities.  The application process for sponsors and exhibitors is now being offered online. 

Deadline for Sponsorship and Exhibitor Applications: June 12, 2020.

Marketing Requirements: All sponsors and exhibitors will be contacted by the Registrar to work with you to get the following marketing information as soon as your application has been finalized in Cvent. 
  • Marketing contact's full name and email address
  • Company logo in JPG and EPS
  • Company URL
  • Company description not to exceed 100 words. 
Artwork Deadline – Sponsors Only: May 22, 2020
Sponsors, if your application is for the sponsorship of items that need to be designed and produced, such as bags, lanyards, app, etc., please submit your online applications by May 22, 2020, so that we have time to have those items produced and shipped to the hotel in time for the start of the meeting.

Sponsors and Exhibitors: Apply for sponsorship items and exhibit tables by completing your application online.  During the registration process, you will be asked to confirm your agreement with the terms of participation.  If you are registering as a sponsor AND exhibitor, please answer and agree to both sets of terms when completing the registration process. 

If you have questions during this process, please contact the Registrar at 202-682-8195 or 202-682-8193 or registrar@api.org.

Sponsors – Apply for sponsorship opportunities online - Available soon
Exhibitors - Reserve your exhibit display table online Available soon

For sponsor and exhibitor fees and other details, please see the following information.


Sponsors

As a sponsor, you will receive:
  • An acknowledgement of sponsors will be included in the app. The exact wording will be at the discretion of API.
  • One (1) to three (3) complimentary registrations depending on the items sponsored.
  • Customized sign with the company name at the sponsored function.
  • Your company listed as a sponsor on the API website with a link to your company website.
  • Use of a "Sponsors Only Table" (shared table) in our registration area for distribution of company literature.
  • A "Sponsor" ribbon affixed to the company representative's badge for easy identification.

Opportunity  Cost Complimentary Registration
Sponsor
Welcome Breakfast
$3,500
One (1) complimentary registration included

Central Coffee/Refreshment Breaks
$2,500
One (1) complimentary registration included

Monday Networking Break
$2,500
One (1) complimentary registration included

Tuesday Networking Break
$2,500
One (1) complimentary registration included
Reception
$4,500
Two (2) complimentary registrations included

Wi-Fi Access in COPM Meeting Space
$4,500
Two (2) complimentary registrations included
   
Registration Lanyards
$5,500
Two (2) complimentary registrations included

Registration Bags
$6,500
Three (3) complimentary registrations included

Mobile Device Power Banks
$6,500
Three (3) complimentary registrations included

Meeting App
$7,500
Three (3) complimentary registrations included


Exhibitors

(Exhibitor fees do not include attendance to the 2020 Exploration & Production Standards Winter Meeting.)

Opportunity  Cost
Exhibit Display Table
(12 table spaces available)
$2,000
   
Additional Exhibitor
(Fee includes Welcome breakfast and general session,
reception, and coffee/refreshment breaks only.)
$75


Exhibitor Benefits

  • A six-foot, tabletop exhibit space near the registration area to for use Monday through Wednesday.
    (Setup 1:00 pm – 5:00 pm)
  • One (1) complimentary registration
  • Wi-Fi access in the meeting space.
  • Welcome breakfast on Monday, all coffee/refreshment breaks each day; special networking breaks, 2:30 pm – 3:00 pm, Monday and Tuesday; and reception on Wednesday evening.
  • An acknowledgement of exhibitors will be included in the app. The exact wording will be at the discretion of API.
  • Your company listed as an exhibitor on the API website with a link to your company's website.
  • An "Exhibitor" ribbon affixed to badge for easy identification.

Because of the temporary closures of businesses, museums, etc., the availability of a Spouse Program will be determined later, pending the circumstances caused by COVID-19. Information will be posted on the API website, and an email will be sent with updated information.

Grand Hyatt Washington
1000 H Street, NW
Washington, DC
202-582-1234

Online Reservations

Room Rate: $289 single or double occupancy
Mention the 2020 Standards Conference on Oilfield Equipment & Materials, Group Code: G-ROLE, to receive the API group rate.

Reservations questions? If you need additional assistance, please call 800-233-1234 (central reservations). You may also call the hotel directly at 202-582-1234 and ask for in-house reservations if you have difficulty making online reservations or have specific questions.

Reservations Deadline: June 9, 2020 by 5:00 pm, ET, or until room block is sold out. 

After this date and time, reservations will be accepted on a space and room type availability basis and at the hotel's best rate available. Rates apply three days prior to and after the dates of the meeting based on availability only.

Room Guarantee and Reservation Cancellation: A credit card guarantee is required to confirm and hold your reservation. Cancellations must be received by the hotel at least twenty-four (24) hours prior to arrival, and a cancellation number must be obtained, or your credit card will be charged for the first night’s room rate.


Avoid Housing Scams

Note: API has not contracted with any third party for hotel arrangements and will not call or email you directly to make housing arrangements on your behalf.

Should you receive a call or email from a third-party provider, please collect as much information as you can and let us know immediately. “Room Poachers” have been known to act as representatives of API, or authorized providers of API, to offer room discounts or alternative accommodations to our attendees – often to the attendee’s detriment. These companies are not affiliated with API, and reservations made through these companies for our meeting cannot be guaranteed.

How It Works

This deceptive practice (called “room poaching”) is carried out by third‐party companies that act as travel agencies, wholesalers, or even API to solicit registrants for room reservations. The poacher might inform registrants that the hotel room block is “sold out,” and that if you do not book with them immediately, you may not get a room. Room poachers make it more difficult for us to meet our room block commitments, and expose us to penalties and increased room rates for our events. Room poachers often don’t deliver on promises to customers. When customers arrive, reservations are non‐existent or the hotels are not conveniently located. Sometimes the rooms have been cancelled and hefty cancellation fees have been placed on the customer’s credit card.

Don’t Be Deceived

If you are contacted by anyone asking if you need a room for the API Conference, please get as much information as you can (their name, company name, phone number, etc.) and pass it along to registrar@api.org. Always make your room reservation directly with the information provided by API or a trusted source.

API will use all legal means possible to prevent these groups from operating.

Please contact registrar@api.org with any questions. 

API is committed to the health and safety of our participants and staff and would like to share the steps we are taking in light of Coronavirus/COVID-19. 

API is continuously monitoring COVID-19 and will be following all recommended guidelines from the Centers for Disease Control and Prevention (CDC) and the World Health Organization (WHO) as the situation progresses. We intend to continue holding the event as planned. Should that change we will notify all registered attendees immediately and will post information on this website.

Stay Informed and Be Prepared
Below are important resources to monitor as you consider your plans to join us.  We continue to closely review all guidance from global, federal and local health authorities to implement what is needed for the good of the community and the good of our industry.
We encourage everyone to make responsible decisions and to avoid travel as recommended by the WHO and CDC at the links above.

We ask all our participants to take the necessary precautions to avoid the spread of the virus and avoid the meeting if they are sick. We encourage you to send a substitute or cancel your participation and, if canceling your participation, we will issue you a full refund of your registration fee. Attendees and exhibitors with questions or concerns are encouraged to email our staff at registrar@api.org.

Onsite Provisions
API has asked the venue to take all preventive measures recommended by the WHO and CDC, which may include:
  • Placing hand sanitizers and tissues in public areas
  • Using EPA approved cleaning products effective against viruses such as Coronavirus
  • Increased cleaning of areas identified as ‘high touch’ areas throughout the hotel/venue
  • Raised awareness across entire hotel/venue staff by posting CDC flyers at time clocks and in employee restrooms

At the recommendation of the WHO, we do encourage that you exercise basic protective measures for your protection against the virus for your own safety and the safety of others. 
  • Practice respiratory hygiene: cover your mouth and nose with a flexed elbow or tissue (not your hands) when you cough or sneeze
  • Avoid touching your nose and mouth to prevent transferring germs from surfaces
  • Discard a used tissue immediately into a closed trash can
  • Wash your hands often with warm water and soap and/or an alcohol-based sanitizer.
We will continue to regularly check the latest official information leading up to the event and encourage our event participants to do the same. Please feel free to contact us with any questions.