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API MONOGRAM & APIQR: Audit

myCerts: Manage your audit

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Monogram Applicants

For those applying for an API Monogram license, once the application has been accepted, API will schedule an on-site audit. Audits include verifying the organization’s conformance with API Spec Q1 and any applicable API product specification. The audit costs are at the organization's expense.

Organizations licensed under the API Monogram Program will have audits scheduled every three years to ensure continued conformance with the applicable program requirements.

APIQR Applicants

Those applying for certification to ISO 9001, API Spec Q1, API Spec Q2, ISO 14001 and/or OHSAS 18001 may undergo a Stage 1 audit, once the application is accepted. Stage 1 audits are normally performed on-site and require organizations to provide the auditor with documents for review. These documents may include procedures, control features, internal audit reports, management review records, staff responsibilities and facility layout. Once the Stage 1 audit has been successfully completed, API and the assigned auditor will schedule a Stage 2 audit. These audit costs are at the organization's expense.

Stage 2 audits are performed on-site and include verifying the organization’s conformance with API Spec Q1, API Spec Q2, ISO 9001, ISO 14001 and OHSAS 18001. Stage 2 audits must be completed within 6 months of the Stage 1 audit.

Facilities have a one year deadline from the date of application to undergo their Monogram or Stage 1 audit.

API will make the certification decision on the basis of an evaluation of the audit findings and conclusions, and evidence of effective implementation of corrective actions by the organization (if required). A re-audit may be required based on this evaluation before granting licensing or quality registration.

Organizations registered under API Spec Q1, API Spec Q2, ISO 9001, ISO 14001 and OHSAS 18001 will have a full system audit every year to ensure continued conformance with the applicable program requirements.

How much will my audit cost?

After the audit has been completed we will send you an invoice for the audit. The cost of an audit varies due to the region the audit was conducted in, length of the audit, and auditor expenses. We do not know what expenses will be incurred until the auditor has submitted their invoice.

How long will my audit be?

The length of an audit depends on the type of audit, the number of employees working for a facility, and the scope of a facility's licenses and registrations

When will I receive an invoice for the audit?

API bills the facility for an audit after the audit has concluded. The auditor submits their invoice with all incurred expenses associated with conducting the audit to API for review, and once it has been accepted, API will bill the facility. This process can take up to 90 days after the audit has ended.

How long will it take for my audit to be reviewed?

QUESTION:  How are audit reports reviewed in terms of priority and how long does it take to complete an audit review from the time the auditor uploads the audit report until all reviews are complete and a licensing and/or registration decision is made?

ANSWER:  API generally processes audits on a “first-in, first-out” basis.  The cycle time starts when a facility’s audit report is uploaded into myCerts.  At this point the audit is available for the facility to respond to nonconformities with their corrective actions.  Generally, once the client facility has answered all nonconformities with appropriate corrective actions and/or API queries, the audit is reviewed by compliance, management system, and technical experts before a final licensing and/or certification decision is made.  The cycle time to complete an individual audit is largely a function of the number of audits in process at a given time, complexity of the audit and findings, and the timeliness of client responses to nonconformities with appropriate and acceptable corrective actions.

Additional Questions?

Please contact audits@api.org

Converting to Single Sign On

API is implementing a single sign on system for our certification program sites. If you are a current certification site (MyCerts, ICP, Engine Oil, etc.) user, your user id will continue to be your email address; however your password will need to be reset. When the single sign on system is activated, existing users will receive an email with simple instructions on how to set up their new password. No action needs to be taken until this email is received.

What if I don’t get the email, or I forget to follow the instructions in the email?

No problem! Once the single sign on system is implemented, if you try to log in the old way, the system will redirect you to set up your new password.

What if I have my certification program site bookmarked?

Again, no problem! Once the single sign on system is implemented, if you try to log in the old way using a bookmarked link, the system will redirect you to the new single sign on system (and will also instruct you to set up your new password if you have not done so yet).