Applicants and program participants are responsible for all audit costs. First-time applicants, currently certified organizations applying for registration or licensing at new locations, and organizations returning to the program must pay their audit costs before their initial or Stage 1 audit is scheduled. Organizations currently licensed or registered by the program are invoiced after audit completion for the actual cost of their audits and a program service fee. API issues the invoice to the organization after the auditor provides API with all auditor-incurred expenses associated with the audit. These invoices are carefully reviewed, and the process can take up to 90 days after the audit has ended.
Organizations should note that audit costs vary for a variety of reasons: for example, audit length, organization location and size, auditor travel requirements, and the need for translators often contribute to increased audit costs. The program works diligently to limit these costs by assigning local auditors, but at times auditors must travel to meet audit needs
Payment terms of note are provided below. Others are included in the Monogram and APIQR program requirements documents.
Send correspondence about your payment to: QualityFinance@api.org.
Additional Questions? Please fill out the API Monogram and APIQR Contact Form.
Commonly requested financial forms are listed below:
Advisory 10 Invoices and Payment Terms for Monogram & APIQR Invoices - October 2025
