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ICP Policies

Applications & Exams

  1. Each new application is valid for a period of 12 months from the date of the first examination date requested by the applicant. After the 12-month period the application will expire, regardless of the number of exams scheduled or taken. If the applicant does not obtain a certification within this period of time and still wishes to obtain the certification, they must start the application process again, including re-submission of a full fee and a new application.
  2. Exam Appointments:
    • If you fail to schedule an exam appointment for your selected testing window, you will need to submit another application and additional fees will apply.
    • Prometric, API's exam administration vendor, charges a fee of $70 (payable directly to them) when an exam appointment is rescheduled or cancelled on their website within 5-29 days prior to an existing exam appointment.
    • You may not reschedule or cancel an exam less than five (5) days before a current exam appointment.
    • You may not change an exam to a new testing window after your exam is scheduled with Prometric. You will need to submit another application and additional fees will apply.
  3. Candidates will be required to comply with all testing center rules and regulations, including those of API's exam administration vendor, Prometric, which are accessible at Any violation of these rules is prohibited. If API learns, either independently or through Prometric, that any such prohibited activity has occurred, or that a candidate has refused to comply with any rules or regulations of the testing center, API reserves the right to cancel said candidate's exam results and deny certification. 
  4. Exam results are emailed from Prometric approximately 6-8 weeks after the final day of the testing window.
    • Exception: Results for the Ultrasonic Testing performance demonstration exams are emailed from API approximately 4-6 weeks after the exam session.
  5. API will not disclose or return the contents of a failed exam to any applicant.
  6. Candidates who pass their exams and have no deficiencies in their application, will be certified. Candidates will not be certified until all deficiencies are cleared, even if a passing score is received on the exam.
  7. A hard copy certificate and wallet card will be mailed approximately 2-4 weeks after the results have been released.
    • Print copies of your certificates and wallet cards directly from your API account in the ICP Portal in two ways: 
      • Select the “Certifications” tab at the top of your account and click on the links labeled: “Print Certificate” and “Print Wallet Card.”
      • Select the "Account" tab at the top of your account and click on the links labeled: "Print Certificate" and "Print Wallet Card."
    • API mails certificates to the preferred mailing address provided by applicants on their ICP applications. API is not responsible for mishandled or undelivered mail. 
  8. The term of certification is three years.

API Payment Policy

  1. Applications will not be processed until payment is received and applied.
  2. All payments need to be made in United States currency and checks drawn from a U.S. bank. Applicants are responsible for all taxes, banking and other service fees, including all applicable withholding taxes.
  3. Mail checks to: API, P.O. Box 1425, Merrifield, VA 22116-1425 USA
  4. Send checks by courier services to: American Petroleum Institute, Attn: ICP, 200 Massachusetts Avenue, NW, Washington, D.C. 20001, USA
  5. When paying by electronic/wire transfer:
    • Applicants are responsible for all electronic transfer and banking fees.
    • Add a $50.00 USD handling fee for electronic payments not drawn on a U.S. bank.
    • Reference the ICP invoice number found in your online application.
    • Send funds to:  TD Bank, 1030 15th St NW, Washington, DC 20005 USA  /  ABA Routing # 054001725 (ACH)  /  ABA Routing # 031101266 (Wire)  /  Credit to American Petroleum Institute, Account # 4251303172, SWIFT: NRTHUS33

API Refund Policy

Refund requests must be submitted to API within three months from the date payment was received by API and prior to the examination window, as set forth below. In order to submit a refund request, you must fill out the form below:

API has a contract with the examination applicant. Therefore, API will only honor refund requests that come directly from the applicant, regardless of whether payment was made by a third party. Requests from said third parties will not be honored.

Refunds will be issued under these circumstances:

  1. API will refund the initial New Application fee for requests made before the application deadline, minus $100 for processing.
  2. API will refund 50% of the initial New Application fee for requests made after the application deadline and before the start of the testing window.
  3. API will refund 100% of a Reschedule Application fee when an applicant submitted a reschedule request then subsequently passed the examination from a previous application.

Refunds will not be issued under these circumstances:

  1. if applicant is unqualified for a certification for which he or she has applied, or has provided any inaccurate or false information in an application or renewal document.
  2. if request is made three months or more after the initial payment date.
  3. if request is made after the applicant has already scheduled an exam date and location with Prometric.
  4. if applicant does not show up for a scheduled exam.
  5. if applicant has already taken an exam.

Recertification application fees are nonrefundable. 

Reschedule application fees are nonrefundable.

Late application fees are nonrefundable.

Grievances & Appeals

  1. Challenges and complaints regarding the conditions or environment of test locations must be submitted to API in writing no later than seven business days after the date of the examination. Please email API will investigate the reasons for complaints. However, examination scores will not be adjusted based on complaints about a testing location.
  2. Challenges regarding the content of examination questions must be submitted during the exam. Each question on the exam will have a comments section where you may enter a challenge. After the examination has been administered, a panel of subject matter experts will review all challenges received and determine their respective merits. In the event that challenges are found valid, the scoring will be adjusted and will be effective for all candidates taking the same exam.
  3. API does not accept grievances or appeals of the actual examination scores.
  4. API will not disclose or return the contents of a failed exam or renewal quiz to any applicant.