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ICP Policies


Applications & Exams

  1. Each new application is valid for a period of 12 months from the date of the first examination date requested by the applicant. After the 12-month period the application will expire, regardless of the number of exams scheduled or taken. If the applicant does not obtain a certification within this period of time and still wishes to obtain the certification, they must start the application process again, including re-submission of a full fee and a new application.
  2. Exam Appointments:
    • If you fail to schedule an exam appointment for your selected testing window, you will need to submit another application and additional fees will apply.
    • Prometric, API's exam administration vendor, charges a fee of $70 (payable directly to them) when an exam appointment is rescheduled or cancelled on their website within 5-29 days prior to an existing exam appointment.
    • You may not reschedule or cancel an exam less than five (5) days before a current exam appointment.
    • You may not change an exam to a new testing window after your exam is scheduled with Prometric. You will need to submit another application and additional fees will apply.
  3. Candidates will be required to comply with all testing center rules and regulations, including those of API's exam administration vendor, Prometric, which can be found here. Any violation of these rules is prohibited. If API learns, either independently or through Prometric, that any such prohibited activity has occurred, or that a candidate has refused to comply with any rules or regulations of the testing center, API reserves the right to cancel said candidate's exam results and deny certification. 
  4. Exam results are emailed from Prometric approximately 6-8 weeks after the final day of the testing window.
    • Exception: Results for the Ultrasonic Testing performance demonstration exams are emailed from API approximately 4-6 weeks after the exam session.
  5. API will not disclose or return the contents of a failed exam to any applicant.
  6. Candidates who pass their exams and have no deficiencies in their application, will be certified. Candidates will not be certified until all deficiencies are cleared, even if a passing score is received on the exam.
  7. A hard copy certificate and wallet card will be mailed approximately 2-4 weeks after the results have been released.
    • Print copies of your certificates and wallet cards directly from your API account in the ICP Portal in two ways: 
      • Select the “Certifications” tab at the top of your account and click on the links labeled: “Print Certificate” and “Print Wallet Card.”
      • Select the "Account" tab at the top of your account and click on the links labeled: "Print Certificate" and "Print Wallet Card."
    • API mails certificates to the preferred mailing address provided by applicants on their ICP applications. API is not responsible for mishandled or undelivered mail. 
  8. The term of certification is three years.

API Payment Policy

  1. Applications will not be processed until payment is received and applied.
  2. All payments need to be made in United States currency and checks drawn from a U.S. bank. Applicants are responsible for all taxes, banking and other service fees, including all applicable withholding taxes.
  3. Mail checks to: API, P.O. Box 1425, Merrifield, VA 22116-1425 USA
  4. Send checks by courier services to: American Petroleum Institute, Attn: ICP, 200 Massachusetts Avenue, NW, Washington, D.C. 20001, USA
  5. When paying by electronic/wire transfer:
    • Applicants are responsible for all electronic transfer and banking fees.
    • Add a $50.00 USD handling fee for electronic payments not drawn on a U.S. bank.
    • Reference the ICP invoice number found in your online application.
    • Send funds to:  TD Bank, 1030 15th St NW, Washington, DC 20005 USA  /  ABA Routing # 054001725 (ACH)  /  ABA Routing # 031101266 (Wire)  /  Credit to American Petroleum Institute, Account # 4251303172, SWIFT: NRTHUS33

API Refund Policy

Refund requests must be submitted to API within three months from the date payment was received by API and prior to the examination window, as set forth below. In order to submit a refund request, you must fill out the form below:

API has a contract with the examination applicant. Therefore, API will only honor refund requests that come directly from the applicant, regardless of whether payment was made by a third party. Requests from said third parties will not be honored. 

Refunds that have not been issued due to customers not responding to API's request for information within one (1) calendar year from the original payment date will be canceled and API will no longer be obligated to return the funds. 

Refunds will be issued under these circumstances:

  1. API will refund the initial New Application fee for requests made before the application deadline, minus $100 for processing.
  2. API will refund 50% of the initial New Application fee for requests made after the application deadline and before the start of the testing window.
  3. API will refund 100% of a Reschedule Application fee when an applicant submitted a reschedule request then subsequently passed the examination from a previous application.

Refunds will not be issued under these circumstances:

  1. if applicant is unqualified for a certification for which he or she has applied, or has provided any inaccurate or false information in an application or renewal document.
  2. if request is made three months or more after the initial payment date.
  3. if request is made after the applicant has already scheduled an exam date and location with Prometric.
  4. if applicant does not show up for a scheduled exam.
  5. if applicant has already taken an exam.

Recertification application fees are nonrefundable. 

Reschedule application fees are nonrefundable.

Late application fees are nonrefundable.

Grievances & Appeals

  1. Challenges and complaints regarding the conditions or environment of test locations must be submitted to API in writing no later than seven business days after the date of the examination. Please email ICPExamCoordinator@api.org. API will investigate the reasons for complaints. However, examination scores will not be adjusted based on complaints about a testing location.
  2. Challenges regarding the content of examination questions must be submitted during the exam. Each question on the exam will have a comments section where you may enter a challenge. After the examination has been administered, a panel of subject matter experts will review all challenges received and determine their respective merits. In the event that challenges are found valid, the scoring will be adjusted and will be effective for all candidates taking the same exam.
  3. API does not accept grievances or appeals of the actual examination scores.
  4. API will not disclose or return the contents of a failed exam or renewal quiz to any applicant.

I’m having trouble logging into my account. What can I do?

If you have difficulties logging into your API account, or a problem submitting an application for certification, please contact the ICP Help Desk at ICPHelpDesk@API.org or call 1-877-562-5187.

Why isn’t my application accepting an email address for my employment verifier?

The ICP Portal will only allow you to add a business email address. Addresses from public domains, such as Gmail, Yahoo, etc. are not accepted.

Why was my application marked as Unqualified and what happens next?

Before submitting an application, please read the qualification requirements for the selected program. The necessary minimum experience MUST be documented on the application. Applications that do not meet the minimum requirements or do not contain all the necessary information will be marked as unqualified. Candidates will then need to submit a new application and pay a full application fee again.

Do I need to take a training course for the test?

No, ICP does not require candidates to take a training class to prepare for exams. It is the candidate’s decision whether to attend training before an ICP exam. API does not endorse test preparation classes, courses or companies. Classes on specific API standards are periodically offered through API-U Training and may be useful to the candidate. Other classes that are part of a certification requirement, such as the Auditor Certifications, are routinely offered through API-U.
Questions on ICP exams are derived from the publications listed in each program's Publications Effectivity Sheet. Additional information and specific topics are included in the program’s Body of Knowledge. These documents, along with other pertinent reference materials, are found on the Exam Info tab for each ICP Certification.

Can I schedule my exam with Prometric if I have a deficiency on my application?

API may allow candidates to take an exam while waiting on employment verifications, or copies of a diploma/transcripts. In these instances, an email notification will be sent from API stating the reason(s) that your application is deficient. However, API will not complete your certification or certification renewal until all deficiencies have been cleared.

I cannot locate a Prometric testing center near me.

There are more than 500 computer testing centers worldwide from which to choose. When selecting a testing location on the Prometric website, it is always best to search by city, not by country. Prometric’s search engine defaults to a 200-mile radius. Try expanding your search as far out as 400 miles, or search using a different city name. If you still cannot locate a testing center, please contact ICPExamCoordinator@api.org.

The Prometric website does not show any openings at my preferred testing location.

All Prometric computer testing centers operate on the first-come-first-served basis. Therefore, API cannot promise that you will be able to obtain a seat at your preferred location. Schedule your exam immediately upon receiving your Exam Authorization Notice email. If seats are not available, please try a different date, or another nearby location. If you still cannot find a seat, please contact the ICP Exam Coordinator.

How are ICP exams scored?

API utilizes the scaled score method for all exams. Scaled scores are obtained by statically adjusting and converting the total number of correct answers onto a common scale to account for differences in difficulty across different test forms. Using scaled scores enables test results to be reported consistently from one test form to another.

The passing scaled score for these exams will differ with each exam period. Each exam has different questions in it, and consequently, different exams will vary in the level and range of difficulty. API uses an industry-standard statistical process called equating to adjust the passing scaled score according to the relative difficulty of the exam form. Thus, the passing scaled score used for each exam always represents the minimum knowledge required and the absolute knowledge standard is held constant. Passing the exam is not affected by any other candidate's performance.

ICP offers preliminary score results following all computer-based exams. Candidates will receive preliminary score reports via email from Prometric within 24 hours of testing. Preliminary results for all exams have two levels:

    • Preliminary Pass: Your score preliminary falls into passing range
    • Preliminary Not Pass: Additional analysis will be conducted to confirm and finalize your score and determine whether you passed or failed. Please do not reschedule until final results are released. 

For the majority of exams, a set number of questions are designated as pretest. Pretest questions are not scored and will not affect the final score of your exam. You can learn more about Pretest Questions here. For any additional details about scoring, please visit our Exam Scoring section. 

How do exam challenges work?

Each question on the exam has a comments section where you may enter a challenge. After the exam has been administered, a panel of subject matter experts will review all challenges received and determine their respective merits. If any of the challenges are found to be valid, the scoring will be adjusted and will be effective for all candidates taking the same exam.

When will I receive my exam results?

Exam results are typically released 6-8 weeks after the final day of the testing window. Results are emailed directly from Prometric to the email address that candidates provided when scheduling an exam on Prometric’s website.

When will I be certified?

The certification process typically takes 2-4 weeks after exam results are released, at which time a paper certificate and wallet card will be mailed to the “Preferred” address in your API account profile. If you have questions, please contact ICP Program Support at 202-682-8064, or by email at Inspector@api.org.

If you pass the exam and your application is showing “Scheduled-Deficient,” API will not certify you until all deficiencies are cleared. Please log into your account in the ICP Portal and select the “Notifications” tab across the top of your account. Review your Deficiency Letter and submit the necessary information so that your certification can be completed.

Where do I take my Recertification Web Quiz?

Candidates looking to recertify their API 510, 570, 653 or 936 certifications are required to take an online, open-book quiz every six years to renew their certification. To take the recertification quiz, or to determine if a quiz is needed for a current certification, log into your account in the ICP Portal. If a web quiz is due, there will be an Alert at the top of your certification page with a link that will take you to the quiz. NOTE: The login credentials for the web quiz is the same as the login for the ICP Portal.

Go to Certifications for additional recertification information for your program, including the Publications Effectivity Sheets for web quizzes.

How Can I Get a Copy of My Receipt?

You can print a copy of the receipt from any of your applications by going to the Applications tab on your API account, and clicking on the ID link located on the left side of the page. On the Application Details screen, click on the ICP number located under “Invoice/Payment Details.”