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API MONOGRAM & APIQR: APPLY, RENEW, MODIFY

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Apply for API Monogram Licenses & APIQR Certificates of Registration

Key pages of the API application are provided here so that you have the chance to preview the steps as preparation. When you are ready to apply, go to myCerts and submit your application online.

During the application review, you may receive follow-up questions from an API Associate. Any deficiencies in the application need to be resolved within 1 year of the date of submission, or the application will be withdrawn. After your application is accepted, an Initial audit will be scheduled to confirm that your organization meets all of the requirements of the License or Registration for which you are applying.
Learn more about API Audits


List of Monogram Licenses & Licensing Information Forms

Review the products that are eligible to be licensed under a specific API Specification or Standard.  The Licensing Information Forms can help your organization determine if you have the best scope for your API Monogram License.


Prerequisites to Applying

Before submitting your application, make sure your organization answers YES to all of the following questions:
  1. Have you implemented and maintained a management system that meets the applicable requirements of API Spec Q1 for least four months?
  2. Has a full system internal audit been performed with the past 12 months?
  3. Has a management review been conducted?
  4. If you are applying for a Monogram License, do you have a validated design package, if applicable, for each product under the scope of your application for licensing?
  5. Have you identified and provided justification for any exclusions to your MS or Monogram product scope? Refer to API Advisory 6 Design and Development Exclusion.
  6. Do you own an authorized copy of the most current edition of the API Product Specification(s) for which you are applying licensing, and if applicable, an authorized copy of the most current edition of the Management System specification(s) for which you are applying?
  7. Have you filled out a Conformity Matrix? If you are applying for a Monogram License or an API Spec Q1 Registrations, do you have the API Spec Q1 Conformity Matrix filled out in English? If you are applying for an API Spec Q2 Registration, please use the API Spec Q2 Conformity Matrix.
  8. Do you have a copy of your current Quality Manual (written in English)?
    • Organizations applying for licensing under the API Monogram Program must develop and maintain quality manuals that describe their quality management system and how it conforms to the requirements of API Spec Q1. Organizations participating in the API Monogram Program must also demonstrate continued ability to meet the technical requirements identified in the applicable API product specification(s).
    • Organizations applying for API Spec Q1 Registration and/or API Spec Q2 Registration must develop and maintain quality manuals and quality management systems in conformance with these standards.
    • Organizations applying only for ISO 9001 Registration must develop and maintain quality manuals and quality management systems that conform to the ISO 9001 standard.
    • Organizations applying for ISO 14001 Registration and/or OHSAS 18001 Registration must develop and maintain a management system that conforms to the requirements of these standards.

The API Application

New application steps

Facility Information

Confirm that you are applying for the Facility ID that is displayed on this page, or you will have the opportunity to switch to another facility under your same myCerts account.

Programs, Specifications & Product Details

Choose the program(s) for which you are applying, such as Monogram, API Spec Q1, ISO 9001, etc. You will be guided through a process in which you will select the exact Monogram Specification, the products offered under that specification, and the product details that match your manufacturing capabilities. You’ll have the chance to review all of your selections on the Final Review page.

New application final review

Locations

In certain instances, specific Monogram specifications may be eligible for an Alternative Marking Agreement. This needs to be discussed with API prior to approval. Learn more about an API Monogram Program Alternative Marking of Products License Agreement (AMA).

Legal Agreement

Read and accept the Management System Legal Agreement and/or the Monogram License Agreement with an electronic signature.

Questionnaire

The topics on the Questionnaire are provided below to help you with the preparation of your application.

  1. List the products and/or services under the control of your management system. (Activities, product, processes and services within the control of your management system, which may include those that are not in your API Monogram application or your APIQR scope statement.)
  2. How long has your organization had a management system in place that meets the requirements of the standard(s)? (Note that API requires a minimum of 4 months.)
  3. Dates of your last full system internal audit
  4. Dates of your last management review
  5. If you have used any outside assistance (e.g. consultant) in preparing any part of your management system, provide the name and contact information of the person or company that provided the assistance.
  6. Identify the processes or activities that your facility outsources or performs at another location including any manufacturing, testing or inspection activities. (In addition to the name of the process, please provide the name and location of the supplier and the percentage of the process or activity outsourced.)
  7. Identify the manufacturing, testing and inspection activities performed at this facility. (Not to include any activities that you outsource or perform at another location.)
  8. Identify the processes within the control of your management system that require validation. (Includes both processes performed at your facility, processes performed at another location and outsourced processes.)
  9. Total area of the facility in square meters.
  10. Area of the manufacturing sites at this facility in square meters.
  11. Number of employees work at the facility.
  12. Identify the start and end hours for all shifts and the number of employees per shift.
  13. Upload your quality manual.
  14. Upload your conformance matrix.

Payment

Tell API how you will be paying the application fee, such as check or bank wire. You can print the invoice on the next page.


Important Resources

API Monogram Licensing Program Requirements
API Monogram Program Alternative Marking of Products License Agreement (AMA)
APIQR Registration Program Requirements
Get a Quote
List of Monogram Licenses & Licensing Information Forms
Purchase API Specs

Renew API Monogram Licenses & APIQR Certificates of Registration

API Monogram Licenses and APIQR Certificates of Registration require a Renewal Application every three (3) years. Applications can be submitted 9 months before your expiration date. API encourages organizations to submit early to allow enough time for the application review, audit and audit review, which typically take 4 to 6 months.

Learn about API Audits


List of Monogram Licenses & Licensing Information Forms

You may wish to review the products that are eligible to be licensed under a specific API Specification or Standard.  The Licensing Information Forms can help your organization determine if you have the best scope for your API Monogram License.


The Renewal Application

The Renewal application has four steps that need to be completed before the application will be accepted and the renewal/recertification audit assigned. You can preview the steps here as preparation. When you are ready to proceed, log into your API account in the myCerts portal and start the Renewal Application process from your Dashboard page.

Step 1 - Facility Information

Review / Revise your API account information.

API renewal application step 1

Step 2 - Programs, Specifications & Product Details

Review your current License and/or Registration scopes. Add products and revise your scope if applicable. You will have the chnace to review all of the details at the end of Step 2.

API renewal application step 2

API renewal application step 2 review


Step 3 - Questionnaire


API renewal application step 3


The topics on the Questionnaire are provided here to help you with the preparation of your Renewal application.

  1. List the products and/or services under the control of your management system. (Activities, product, processes and services within the control of your management system, which may include those that are not in your API Monogram application or your APIQR scope statement.)
  2. How long has your organization had a management system in place that meets the requirements of the standard(s)? (Note that API requires a minimum of 4 months.)
  3. Dates of your last full system internal audit
  4. Dates of your last management review
  5. If you have used any outside assistance (e.g. consultant) in preparing any part of your management system, provide the name and contact information of the person or company that provided the assistance.
  6. Identify the processes or activities that your facility outsources or performs at another location including any manufacturing, testing or inspection activities. (In addition to the name of the process, please provide the name and location of the supplier and the percentage of the process or activity outsourced.)
  7. Identify the manufacturing, testing and inspection activities performed at this facility. (Not to include any activities that you outsource or perform at another location.)
  8. Identify the processes within the control of your management system that require validation. (Includes both processes performed at your facility, processes performed at another location and outsourced processes.)
  9. Total area of the facility in square meters.
  10. Area of the manufacturing sites at this facility in square meters.
  11. Number of employees work at the facility.
  12. Identify the start and end hours for all shifts and the number of employees per shift.
  13. Upload your quality manual.
  14. Upload your conformance matrix.

Step 4 - Legal Agreement

The final step of the Renewal application process is to read and sign the Legal Agreement(s).

API renewal application step 4



Important Resources

API Monogram Licensing Program Requirements
API Monogram Program Alternative Marking of Products License Agreement
APIQR Registration Program Requirements
Get a Quote
Purchase API Specs

Excel Icon API Spec Q1 Conformity Matrix

Excel Icon API Spec Q2 Conformity Matrix

HOW TO:

Make Changes to an Existing Monogram License

Products for existing Monogram Licenses can be added, removed or changed in your online Renewal application in myCerts.

When requesting a change to the scope of a license between Renewal applications, email your request to certification@api.org. Please include the following information:

  • Your facility name and ID
  • The Monogram License that you want to amend.
  • A Licensing Information Form for each license being amended. These forms provide the specific products that can be licensed for each Monogram specification/standard and will help your organization determine the best scope for your API Monogram License.

Adding Products to Your Monogram License

An on-site audited is required prior to the addition of a product to ensure that your facility meets the requirements of the product specification/standard. Please indicate in your email if you would like to have a Change audit right away, or if you want to wait until your next regularly scheduled audit.

API does not charge to add products to an existing license. However, if API determines that an audit is necessary to add the product to your license, your organization will be responsible for any auditing costs.

Apply for an Alternative API Monogram Marking Agreement

If you are applying for an Alternative API Monogram Marking Agreement (AMA) as part of a new license application, you can complete the application online in myCerts.

To add an AMA to an existing eligible Monogram License, please complete the Alternative Marking Program Requirements and License Agreement and email to certification@api.org.

For more information about whether an AMA is applicable to your organization, please contact a Worldwide Representative.

Request a Name or Location Change

For facility name change and location change requests, please email all applicable forms to Certification@api.org:

API Payment Policy

  1. Applications will not be processed until payment is received and applied.
  2. All payments need to be made in United States currency and checks drawn from a U.S. bank. Applicants are responsible for all taxes, banking and other service fees, including all applicable withholding taxes.
  3. Please include invoice number with all payments
  4. Mail checks to: API, P.O. Box 1425, Merrifield, VA 22116-1425 USA
  5. Send checks by courier services to: API, Attn: John Robertson, 1220 L Street NW, Washington, D.C. 20005-4070 USA
  6. When paying by electronic/wire transfer:
    • Applicants are responsible for all electronic transfer and banking fees.
    • Add a $50.00 USD handling fee for electronic payments not drawn on a U.S. bank.
    • Reference the invoice number found in your online application.
    • Send funds to:  TD Bank, 1030 15th St NW, Washington, DC 20005 USA  /  ABA Routing # 054001725 (ACH)  /  ABA Routing # 031101266 (Wire) Credit to American Petroleum Institute, Account # 4251303172, SWIFT: NRTHUS33

Advisory #10: Invoicing and Payment Terms for API Invoices, dated November 8, 2016.